New York, NY 10036
POSITION: THEATRE ADMINISTRATOR
LOCATION: LYRIC THEATRE
Lyric Theatre is a dynamic multi-faceted venue situated in the heart of the Theatre District in Times Square, NYC. As an Ambassador Theatre Group venue, Lyric Theatre is committed to embracing ATG’s vision in becoming the leading live entertainment provider in the world. Lyric Theatre is passionate about creating an engaging and positive environment for both our customers and our employees. An exciting opportunity has arisen within our theatre management office for a dedicated and creative individual to join our team as the Theatre Administrator. The ideal candidate will have excellent computer skills, exceptional organization and possess a keen eye for detail. The role requires an effective communicator, with a can do attitude, who can remain calm under pressure in a fast paced office environment.
Position Summary: The Theatre Administrator provides essential support the theatre’s General Managers to achieve their key objectives and is the main point of contact for the Lyric Theatre office. The position reports directly to the Deputy General Manager and works closely with both Lyric and ATG staff. This role is integral to ensuring the smooth operation of the management office. Work Schedule: Five days per week (generally Mon - Fri with the flexibility to work weekends or nights when necessary). Essential Duties And Responsibilities: • Main office point person answering any general inquiries, by phone, mail and email. Including but not limited to customer correspondence, charity/ ticket requests and special event inquiries. • Compile weekly payroll reports for submission to payroll processing team. • Compile initial draft of weekly settlement with productions. • Manage Lyric Intern program by taking the lead with the recruitment and training of interns on a semester by semester basis. • Work closely with the Human Resources and Payroll departments with tasks such as new hire onboarding, address changes, and be a liaison for staff questions and concerns. • Schedule and oversee the Stage Door Attendants with assistance from the Deputy General Manager. • Build and organize studio rental program for the Lyric Theatre. • Primary contact for all IT and phone related tasks with the ability to troubleshoot and then escalate to IT department / third party vendors when required. • Create and distribute venue schedules & update office calendars for upper management staff, including meetings, special events, site visits and studio rentals. • Create and process Accounts Receivable and Accounts Payable for Lyric Theatre using the internal purchase order system. • General administrative duties: including data entry; minute taking, filing; storage management; basic housekeeping; ordering of office and operational supplies, including but not limited to stationary, kitchen, printer, and conference room items. • Additional duties and special projects as assigned by management.
Experience & Desirable Skills: Bachelor’s degree or commensurate experience in administrative arts based environment. • Excellent Computer skills: Microsoft Office: Outlook, Excel, Word, and PowerPoint. • Demonstrated ability to meet deadlines, solve problems proactively and work well under pressure. • Familiarity with Broadway unions and industry knowledge is a plus. • Interest in the environment and creating ‘green’ initiatives also a plus.
This position is full time salaried position with a comprehensive benefits package. This is non-exempt position with competitive hourly pay and full time benefits. Qualified applicants should submit a cover letter, resume, and professional references to InfoLyric@theambassadors.com. Please place ‘Theatre Admin’ in the subject line. No phone calls please. Preferred start date end of September.